Officers
ARTICLE 5 of the Mvskoke Nation Youth Council By-Laws: Officers
The officers of the group shall be a Speaker, 2nd Speaker, Secretary, Treasurer, Public Relations, and Sergeant of Arms.
Section 1. Election of Officers
A. The officers shall be elected by secret ballot at the annual election in October of each year.
B. To be eligible to run for office youth must meet the following requirements:
a. Youth must be an active member for at least one year prior to running for office.
b. Youth must have a 2.5 Cumulative GPA.
c. Youth cannot be convicted of a felony.
d. Must be at least 12 years of age at the time of the filing and cannot turn 25 during the term.
C. Youth Must indicate in writing no later than August 20th prior to the annual election of their intent to run for office.
D. Candidates must make a speech at the annual election stating why they should be elected.
E. If a current officer wants to run for another office, the officer must resign from their current office.
Section 2. Term of Office
A. The term of office for elected Youth Council Officers shall be for a term of 1 year.
B. Terms will be staggered with the Speaker, Secretary and Public Relations elections in even years and the 2nd Speaker, Treasurer and Sergeant of Arms in the odd years.
Section 3. Vacancy
A. A vacancy in any elective office shall be filled for the unexpired term of office only.
B. A vacancy will be filled by a majority vote of the membership present at a regular or special meeting.
C. Nominations to fill vacancies will be take from the floor.
D. Notice and publication of office vacancy and election to fill said vacancy must occur within 5 days prior to the meeting.
Section 4. Removal
A. At any regular or special meeting, any Youth Council officer may be removed from office, by majority vote of the membership present for:
a. Failure to carry out the duties of the office as prescribed by these By-Laws; and/or
b. For conduct detrimental to the Mvskoke Nation Youth Council including but not limited to: grades below a 2.5 Cumulative GPA, criminal
activity, substance abuse, etc.
B. Any Youth Council officer proposed to be removed is entitled to five (5) business days' notice of the meeting at which the removal shall be considered and may address the membership present at such meeting.
Section 5. Duties and Responsibilities
A. Speaker
a. Plans the meetings, organizes meeting place, and prepares the agenda
b. Prepares for future activities
c. Delegates responsibilities
d. Arrives at proper time, knows planning and preparation are complete
e. Calls meeting to order
f. Follows agenda in logical order
g. Has working knowledge of parliamentary procedures
h. Organizes and directs the work of the meetings
i. Sets an example in leadership, citizenship, and courtesy
j. Listens attentively
k. Praise and thanks individuals and groups
l. Summarizes and evaluates often
m. Makes the meeting inclusive of all members and youth visitors
n. Evaluates the meeting and the achievements
o. Reviews reports and minutes
p. Must be able to attend at least 80% of the Regular Meetings
q. Reports to and consults with the Mvskoke Nation Youth Council officers and sponsoring organizations
r. Lists items to be researched
s. Checks work of committees
t. Follows through on recommendations and actions taken
u. Will not vote except to break ties.
v. Must be able to attend at least 80% of the Regular Meetings
B. 2nd Speaker
a. In the absence of the Speaker, the 2nd Speaker shall perform the duties of the Speaker.
b. Calls attendance
c. Communicates with Speaker
d. Helps Speaker with agenda
e. Shall be a member of all committees.
f. Arrives at proper time, knows planning and preparation are complete
g. Reviews reports and minutes
h. Sets an example in leadership, citizenship, and courtesy
i. Listens attentively
j. Must be able to attend at least 80% of the Regular Meetings
C. Secretary
a. Takes the minutes of each meeting
b. Maintains all records including but not limited to minutes, sign-in sheets and member contact info
c. Inform members of meetings
d. Type minutes from last meeting
e. Arrives at proper time, knows planning and preparation are complete
f. Reviews reports and minutes
g. Sets an example in leadership, citizenship, and courtesy
h. Listens attentively
i. Keeps track of officer grades
j. Must be able to attend at least 80% of the Regular Meetings
D. Treasurer
a. Handles money
b. Organizes receipts
c. Oversees budgeting
d. Works with an adult advisor to document all deposits and expenses
e. Provide financial reports at all meetings
f. Sets an example in leadership, citizenship, and courtesy
g. Listens attentively
h. Must be able to attend at least 80% of the Regular Meetings
E. Public Relations
a. Before Meetings the Public Relations officer will promote meeting info through social media, email, flyers, schools, communities, ads,
word of mouth, etc.
b. During Meetings:
- Listen attentively
- Take pictures for social media
- Collect and disseminate information
- Share live updates at appropriate times
c. After Meetings:
- Share meeting successes
- Share next meeting information
- Organize press release information
- Get quotes for promotional items
d. Develop Public Relations policy
e. Coordinate social media campaigns and coverage of all events
f. Sets an example in leadership, citizenship, and courtesy
g. Listens attentively
F. Sergeant of Arms
a. Responsible for counting of votes on all agenda items.
b. Arrives at proper time, knows planning and preparation are complete
c. Responsible for keeping the peace in each meeting
d. Sets an example in leadership, citizenship, and courtesy
e. Listens attentively
f. Must be able to attend at least 80% of the Regular Meetings